Sous-fonds 01 - Collections

Title and statement of responsibility area

Title proper

Collections

General material designation

  • Textual record
  • Graphic material

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Supplied title based on provenance of sous-fonds.

Level of description

Sous-fonds

Reference code

01

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1948 - 2005 (Creation)
    Creation
    Collections Area

Physical description area

Physical description

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

(1947 -)

Administrative history

Currently part of the Collections Care, Management and Access department at the Museum of Anthropology (MOA), the Collections area is responsible for:

• care of the object collections
• registering and processing acquisitions
• managing the storage, movement and handling of objects
• managing the documentation of objects
• providing access to the collection
• dealing with requests for information about the collection
• managing the museum collection’s database
• managing the data in the museum’s online catalogue
• borrowing and safe keeping of objects for short term and long term loans
• exhibition installations, de-installations
• loaning out of objects to other institutions and individuals
• object photography
• deaccessioning museum objects
• providing training opportunities for students and interns
• managing travelling exhibitions

Prior to 1976, the Curator of Ethnology, Audrey Hawthorn, was responsible for the above-mentioned activities, with the help of student volunteers and assistants, but specific duties were never clarified, nor were they officially attributed to particular individuals. From the late 1970s onwards, the Curator of Documentation and the Curator of Collections were responsible for care of the collections. By 1990, the staff had expanded to include a Collections Manager, part-time Loans Manager and Collections intern. In 1999, an Assistant Collections Manager was added. In the late 1990s Collections and Conservation staff became a department (Collections Care & Management), with a representative Head on the Executive Committee. From 2005 to 2010 the Collections and Conservation staff managed the Collections Research Enhancement Project (CREP) section of the MOA Renewal Project, which included more than 20 full-time temporary staff. In 2015, due to restructuring, the Collections Care & Management department was merged with the Library and Archives, forming the Collections Care, Management and Access Department.

Currently (as of 2017), the Collections staff consists of the Collections Manager, Loans Manager, two Collections Assistants and a part-time Imager (1-2 days/wk), in addition to temporary student and contract workers. See the fonds level description for a list of individual Collections staff names.

Custodial history

Scope and content

Sous-fonds consists of records documenting the work of the Collections unit at the Museum of Anthropology (MOA). Material includes object acquisition and loan records, in-house and traveling exhibition planning documents, collection images, artist and object research, contracts, permission forms, correspondence, insurance documents and other administrative records. Records of this sous-fonds are arranged into the following series:

1. Administration and planning
2. Loans
3. Acquisitions
4. Insurance
5. Collections documentation
6. Replicas
7. Contracts and permission forms

Notes area

Physical condition

Immediate source of acquisition

Arrangement

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Access to most of the files in this sous-fonds is limited to internal museum use. Consult archvist for details.

Terms governing use, reproduction, and publication

Finding aids

Inventory available. Consult archivist for details.

Associated materials

Accruals

Further accruals are expected

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

Rules or conventions

Status

Level of detail

Dates of creation, revision and deletion

Language of description

Script of description

Sources

Accession area

Related subjects

Related people and organizations

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