Fonds 71 - Public Relations and Communications Office fonds

Finding aid - Public Relations and Communications Office fonds

Title and statement of responsibility area

Title proper

Public Relations and Communications Office fonds

General material designation

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on content of fonds.

Level of description

Fonds

Reference code

71

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1975 - 2015, predominant 1981 - 2006 (Creation)
    Creation
    University of British Columbia. Museum of Anthropology. Public Relations and Communications Office

Physical description area

Physical description

2.75 m of textual records and graphic materials

Publisher's series area

Title proper of publisher's series

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Statement of responsibility relating to publisher's series

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Archival description area

Name of creator

(1982 - 1990)

Administrative history

From 1978 to 1981, the functions of the Public Relations and Communications Office, including public programming and public relations activities, were fulfilled by the museum’s Extension Curator.

In 1982, Ruth Anderson was appointed Public Relations Coordinator. In 1985, the position was re-titled Public Relations Officer. In January 1986, Christopher Miller took over the position of Public Relations Officer. In 1987, the position’s title was changed to Public Relations and Development Officer, and was changed again in March 1990 to Public Relations and Marketing Officer.

In October, 1990, the functions of the Public Relations Office were assumed by the newly created Communications Office, headed by Kersti Krug, Director of Communications. From 1994 to 1998, Anna Pappalardo held this position and in 1998 Jennifer Webb took over. During Webb's time the Public and Community Services Department was created, and in 2006 the position was renamed Communications Manager. Webb held this position until 2013. This management position has often been supported by one or more assistants.

The Public Relations and Communications Office was established to increase the public’s awareness of the Museum of Anthropology and to promote its programs and special events. Functioning as an intermediary between the museum and the public, the Office is responsible for developing the public image of the museum. To achieve these functions, the Communications Manager is responsible for developing and maintaining media contacts, holding press conferences, writing press releases, advertising and producing publications about the museum, its programs, events, and services, building relationships with tour guides and hotel operators, and developing techniques for increasing museum attendance. In addition, the Manager is also responsible for coordinating fundraising and promotional events, conducting VIP visits, and representing the museum on various committees and at community events. Historically, this position has also been responsible for administering the museum’s Print Out Art Loan program and acting as a liaison for the Gallery Guides program.

Custodial history

Scope and content

The fonds consists of records generated by the Museum of Anthropology Public Relations and Communications Office in the course of carrying out its mandated functions and activities. In addition to textual records, the fond also includes graphic material. The records are composed of correspondence, publications, reports, press releases, photocopied newspaper clippings, minutes of staff, committee, and association meetings, and other materials relating to the activities and functions of the Public Relations and Communications Office and its staff.

The fonds has been organized into the following series:

1. Administrative files (1981-2006)
2. Financial files (1980-1989)
3. Media activities files (1975-2015)
4. Museum programs and projects files (1977-2008)
5. Museum events and performances files (1960-2008)
6. Museum exhibition files (1978-2008)
7. Volunteer and student position files ([ca. 1981]-2009)
8. Resource files (1976-2007)

Notes area

Physical condition

Immediate source of acquisition

Records were transferred to Museum of Anthropology Archives by the Communications Office in 1997 and added to in ongoing accruals.

Arrangement

The original physical order of the records has been maintained. Intellectually, the records have been arranged by the archivist into subject-based series. In 2002 and 2009 these records were re-appraised and duplicate records as well as those deemed of no value were deaccessioned from the fonds.

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Some series contain records with access restrictions and are subject to the Freedom of Information and Protection of Privacy Act. Some series contain records with copyright and reproduction restrictions.

Terms governing use, reproduction, and publication

Finding aids

See attached pdf document for finding aid with file and series lists.

Associated materials

Other records relating to the Public Relations and Communications Office and its functions and activities may be found in the Museum of Anthropology Public Programs and Education fonds (Madeleine Bronsdon Rowan fonds, the Margaret Stott fonds, and the Volunteer Associates fonds).

Related materials

Accruals

Further accruals from the successor body are expected.

Alpha-numeric designations

BCAUL control number: UBCMOA-172

Physical description

Fonds includes 2.75 m of textual records, ca. 1370 photographs, ca. 3860 negatives, ca. 94 contact sheets, ca. 1542 transparencies, 2 videos, 2 zip disks, 11 cd-roms, and 1 floppy disk.

Alternative identifier(s)

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Description record identifier

Institution identifier

Rules or conventions

Status

Level of detail

Dates of creation, revision and deletion

Updated May 2016 by Katie Ferrante

Language of description

Script of description

Sources

Accession area