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Archival description
Audrey Hawthorn (MOA Curator) fonds English
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Loans out

This subseries consists of records created and received during the process of loaning the museum’s materials out to other people or organizations. This subseries includes both loans that were successfully made and those which were only proposed. Form of records includes correspondence, borrower’s agreements, notes, memoranda, invoices, and ephemera.

Loans in

Subseries consists of records involved in the action of borrowing objects for purposes other than exhibition from other people or organizations. The records in this subseries take the form of notes, agreement forms, correspondence and receipts.

Deaccessioning

This subseries consists of two files reflecting the transfer of material from the museum to other locations in UBC. The records in this series are composed of correspondence.

General correspondence

Subseries consists correspondence and communication between Hawthorn and individuals who were not representatives of another museum. There are several General Correspondence files, divided by year, and these consist primarily of people requesting that Audrey Hawthorn identify and price various objects, to recommend where to purchase NWC material, to speak at functions, and of requests for bibliographies. This subseries differs from subseries 10-B in that although the files may contain inquiries and requests, they often contain other types of correspondence as well. Record forms include correspondence, press releases, and ephemera.

Exhibit loans in

Subseries consists of files providing documentation on loans received by the museum for exhibition purposes. Material includes borrower’s agreements, correspondence, ephemera, receipts for loans in, and lists of loans in (1956-1958).

Non-staff research, publications for MOA

Subseries consists of research or publications by people who are not part of MOA as staff, but who may have produced something for the museum or who may have written on subjects relevant to the activities of the museum. Authors include: Franz Boas, Guy P. Buchholtzer, Eric Arthur, Leonard B. Kimbrell, and the Royal Ontario Museum. Records in this subseries include photocopies of articles, various publications, notes and correspondence.

Insurance

Subseries consists of material surrounding the responsibility of insuring a museum collection. There are five files which contain information on the insurance value of items. The records in this subseries are composed of notes, correspondence, receipts and miscellaneous financial documents.

Staff research, publications and productions

Subseries consists of material produced by museum staff, among them Wilson Duff, Harry and Audrey Hawthorn, Marjorie Halpin, and Gloria Cranmer Webster. There is extensive material on Audrey Hawthorn’s Art of the Kwakiutl Indians. Included in this subseries are ca. 2000 photographs which were collected for possible use in this book. Photographs are numbered A38-A17206 with many numbers missing throughout. The majority of photographs are of wooden masks, but they are also of bowls, bentwood boxes, paddles, rattles, totem poles, talking sticks, headdresses and frontlets, wooden figures and miniatures, whistles, spoons, silver bracelets, argillite carvings, button blankets, chilkat blankets, cedar head and neck rings, woodworking tools, stone tools, and fish hooks. Other record forms included in this subseries include correspondence, notes and published materials.

Preservation/conservation and storage

Subseries consists of material relating to the treatment and housing of objects in the museum’s collections. Files include records from the BC Totem Pole Preservation Committee (1953-1965) and material reflecting the planning and execution of visible storage. Files also include records documenting the fumigation of wooden objects in the collection and general care of totem poles. The records in this subseries consist of formal recommendations, correspondence, committee notes, receipts, proposals, reports, lists of expenditures, notes, newspaper clippings, photocopies student papers, memoranda, reports, plans, purchase orders, invoices and ephemera.

Traveling exhibits

Subseries consists primarily of material from the exhibit Man and His World in Montreal 1969-1970. Predominantly, the files contain correspondence with Rudy Kovach regarding design of the exhibit, as well as with Dr. Walter Gage and various Montreal officials including Mayor Drapeau. The records in this subseries take the form of correspondence, newspaper clippings, ephemera, inventories, plans and insurance evaluations.

Communication and service: museums and institutions

Subseries consists primarily of correspondence with other museums, galleries and associations. The material in this subseries pertains to a multiplicity of functions. Records in this subseries take the form of correspondence, ephemera, account statements, questionnaires, minutes, memoranda and newspaper clippings.

Special events

Subseries consists of files relating to nine special events: the Indian Costume Show (1950), Open House Day (1955), the opening of Totem Park, the Henry Speck (Ozistalis) show (1964), a talk given on aboriginal medicine (1966), Bill Holm’s Indian Dance Group (1967), the opening ceremony for the new museum (1974-1979), the Raven Celebration (1980), the ‘Ksan Poleraising (1980-1981), and the dedication of the museum doors (1976). The records in this subseries consist of correspondence, newspaper clippings, memoranda, photographic negatives, ephemera, plans, budgets, financial statements, receipts, a copy of the June 9, 1976 edition of UBC Reports, and a copy of Canadian Art Review VI/I/1979.

Memberships

Subseries consists of information pertaining to procedures for the acceptance of new members to the museum as well as correspondence with some notable members of the museum such as Arthur Erickson and John Koerner. Records in this subseries include correspondence and memoranda.

Temporary exhibits

Subseries consists of material on exhibits, both at the UBC Museum of Anthropology and elsewhere. Files include material on the following exhibits: People of the Potlatch, The Trader and the Goods of Trade, Roy Vickers. These files include correspondence relating to possible exhibitions of oriental material and of Japanese, Greek, Roman and Etruscan material. The records in this subseries take the form of correspondence, memoranda, notes, sketches, news paper clippings, ephemera, plans and photographs.

Special training

Subseries consists of records relating to the training of native artists and funding for such programmes. It also contains a file on the conference on the contextual analysis of ideological systems. Records in this subseries consist of correspondence.

Funding

Subseries consists of files relating to various sources of funding for MOA, including files on grants, donations and foundations. These files pertain to both the acquisition and use of this funding. Records in this subseries take the form of correspondence, notes, photocopies of news paper clippings, statements of purchase, journal vouchers, ledger print outs, timesheets, payroll statements, application forms and memoranda.

Building projects and plans

Subseries consists primarily of material relating to the construction of a new museum building in the mid-1970s. There are also records regarding earlier proposals for new museum facilities which never materialized. There is material relating to the design and installation of the ‘Ksan doors and the Koerner Gallery. Record forms include correspondence, design plans (housed in the map cabinet), design team meeting minutes, budget notes and contracts.

Documentation of cultures

Subseries consists of material that documents cultures rather than specific objects which may be found in the museum’s collection. The records in this subseries primarily take the form of published material, but general reference material is also included. This subseries at one point also included Audrey Hawthorn’s reference photograph collection of ca. 4000 items: 35mm slides, various black and white prints and negatives. These items however have since been amalgamated with the MOA General Photograph Collection.

Building maintenance

Subseries consists of material relating to the upkeep of the buildings used by the museum. Records in this subseries consist of correspondence, memoranda, plans and financial documents.

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