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Archival description
Series
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Books

Series consists of material related to books written and illustrated by Stewart. Material includes collected research, notes, sketches and illustrations, photographs, correspondence, book drafts, and pre-press materials. Material is grouped into subseries based by book. The series does not contain material related to all of Stewart's publication. The first subseries contains the first book that Hilary wrote, but did not publish.

Illustrations and other artwork

Series consists of illustrations and other artwork made by Stewart, either for personal purposes or to be used in publications authored by other people. In addition to the artwork, the series also includes research, photographs, and correspondence related to the production and publication of the works. The series divided into four sub-series:

A - Personal illustrations and artwork
B - Images: Stone (by Wilson Duff)
C – Wisdom of the Elders (by Ruth Kirk)
D – Antiquity (by Dale Cross)

Collected research and ephemera

Series consists of research material collected by Stewart that cannot be identified as being for one particular project, as well as miscellaneous memorabilia and ephemera. Although material in this series is not necessarily connected to a particular project, it is all related thematically to Stewart’s research interests in the art and culture of First Nations peoples of the Pacific Northwest.

Exhibitions and collections

Series consists of records pertaining to exhibitions at the Museum of Anthropology from the 1960s to the present day, including programming and events related to specific exhibitions. Material includes exhibition press releases, invitations, proposals, catalogues, and programmes. Records of this series are arranged into files for each represented exhibition, organized chronologically.

Publications, newsletters, and periodicals

Series consists of materials published or printed by the Museum of Anthropology, including books, reports, periodicals, and newsletters. Records in the series are divided into 11 files:

  1. Annual Reports
  2. Calendar of Events
  3. Museum Notes
  4. MOA News
  5. Library Bulletin
  6. Next @ MOA
  7. MOA Magazine
  8. Inside MOA
  9. Exhibition Books and Catalogues
  10. What's New and What's On At the Museum
  11. Miscellaneous Publications

Membership

Series consists of material related to membership at the Museum of Anthropology. Records pertain to membership fees, member appreciation events, member survey materials, and general museum communications with members.

Guides and brochures

Series consists of informational guides, pamphlets, and brochures printed by, and about, the Museum of Anthropology from the 1970s to the 2010s. Guides and brochures cover general Museum of Anthropology information, such as opening hours, exhibitions, maps, and contact information.

Gift shop

Series consists of materials pertaining to the Museum of Anthropology's gift shop. These materials include communications about the shop's opening, advertisements for gift shop products, information about sales and special events, and the online store. Record types include press releases, informational pamphlets and hand-outs, product order forms, and bookmarks.

Programs, events, and milestones

Series contains materials related to programs, events, and particular milestone ceremonies/celebrations at the Museum of Anthropology. Materials are primarily publicity, such as press releases, newspaper clippings, flyers, and invitations. Other record types include informational booklets, programmes, and registration forms. The series is divided into 15 files:

  1. Field trips and day tours
  2. Talks and workshops
  3. Performances and screenings
  4. Ceremonies and celebrations
  5. Totem pole raisings
  6. Youth and children's programs
  7. School programs
  8. Native Youth Program
  9. Sunday programs
  10. MOA construction and opening
  11. Bill Reid tribute
  12. MOA open house
  13. 50th anniversary
  14. Partnership of Peoples
  15. Miscellaneous programs

Some files group together materials related to specific types of programming or events ("Talks and lectures," or "Youth and children's programs," for example). Other files are focused on a specific program, event, or ceremony. The "Miscellaneous programs" file groups together materials related to more than one type of program or event.

Building and spaces

Series consists of materials related to the Museum of Anthropology's physical building and spaces. Record types include newspaper clippings, press releases, pamphlets, flyers, invitations, and programmes. The series is divided into 4 files, grouping together materials related to specific features of MOA's building and spaces:

  1. Koerner Ceramics Gallery
  2. Outdoor Sculpture Complex
  3. The Raven and the First Men
  4. The K'san Doors

Prints

Series consists of 13 art prints, related to the collections or exhibitions of the Museum of Anthropology. The series includes works by Arthur Amiotte (Oglala Lakota), Clifford Beck Jr. (Navajo), Doug Cranmer (Kwakwaka'wakw), Robert Davidson (Haida), Jim Hart, (Haida), Richard Hunt (Kwakwaka'wakw), Gordon Miller, and Ken Mowatt (Gitxsan).

General Administration Files

Series consists of correspondence and memoranda, minutes, reports, contracts and agreements, handwritten notations, draft copies, newspaper clippings, photographs, slides, and other textual and graphic records related to the general administration of the museum and the administrative activities and responsibilities of the Director. Includes records related to museum policies and procedures and their development, the planning of museum activities and goals, the evaluation and accountability of the museum, including files containing museum annual report information and files regarding reviews of the museum, records regarding contracts and agreements made by the museum, and records related to various museum committees. The series also includes records related to the administration of the museum in general, including files regarding the early history of the museum, executive committee and staff meetings and memoranda, as well as files of correspondence and minutes of meetings relating to communications and involvement with the Dean of Arts and the President’s Office.

The series is divided into the following subseries:

A. General Files 1971-2009

B. Policies and Procedures Files 1975-1998

C. Planning Files 1976-2009

D. Accountability and Evaluation Files 1974-ca. 2013

E. Contracts and Agreements Files 1976-1993

F. Committees Files 1970-2009

Finances Files

Series consists of correspondence and memoranda, grant applications and related forms, financial statements and reports, handwritten notations, donor lists, receipts of donations, published material, newspaper clippings, and other textual records related to the administration of the museum’s finances. Includes files related to the museum’s budget and sources of revenue and funding, including: records of donations and grant applications.

The series is divided into the following subseries:

A. Budget Files 1974-1992

B. Funding Files 1971-2004

C. Revenue Files 1981-1996

D. Fundraising – External Causes 2005

Human Resources Files

Series consists of correspondence, memoranda, minutes, forms, reports, handwritten notations, draft copies, volunteer lists, staff lists, job descriptions, papers, event advertisements and other textual records relating to the museum’s human resources activities, including records relating to museum staff and staff positions, volunteers, non-Museum of Anthropology University of British Columbia staff, and the activities of these groups.

The series is divided into the following subseries:

A. Staff Files 1972-2013

B. Volunteers Files 1975-1996

C. Internships and Student Appointments 1988-1994

D. Non-MOA UBC Staff Files 1975-1983

E. Hiring Files 1987-2003

Facilities and Services Files

Series consists of correspondence and memoranda, reports, minutes, blueline prints, architectural plans, handwritten notations, journal articles, newspaper clippings, brochures, photographs and other textual and graphic material relating to Museum of Anthropology facilities and services. The series includes records regarding the museum’s construction plans and projects, including: the initial planning and building of the museum and several of its expansions and renovations. Also included are records relating to building maintenance; this includes records relating to building security and museum grounds.

The series is divided into the following subseries:

A. General Files 1972-1995

B. Building Maintenance Files 1973-1996

C. Building Projects and Plans Files 1972-1988

Collections Files

Series consists of correspondence and memoranda, minutes, reports, collections lists, draft copies, handwritten notations, journal articles, pamphlets, newspaper clippings, slides, and other textual records related to the Museum of Anthropology’s collections. Includes records related to the acquisition of new collection pieces, including records related to the museum’s Acquisitions Committee and the donation of particular items and collections to the museum. Also included are records related to the de-accessioning and repatriation of museum collection items. The series also includes records related to the preservation, conservation, and storage of collections, and records related to the museum’s collections in general.

The series is divided into the following subseries:

A. General Files 1971-1994

B. Acquisitions/De-accessioning Files 1953-2004

C. Preservation/Conservation and Storage Files 1972-1997

D. Loans Out 1983-1984

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