This subseries relates to various tasks Ruus carried out for the museum. Records touch on such subjects as documentation of the transfer of the museums collection to its current facility, inventory information, some preservation/conservation tasks and design issues. Records in this series consist of slides, notes, memoranda, and correspondence.

This series documents the process choosing a contractor to complete a functional needs analysis and feasibility study of MOA’s space needs and subsequently of soliciting proposals for a detailed study of museum space needs and development options. The series contains drafts and copies of the initial call for expressions of interest for a functional needs analysis and includes the Preliminary Functional Needs Analysis report produced by LORD Cultural Resource Planning and Management, Inc. Other records were produced during the process of soliciting statements of interest for a study of museum space needs and development options. These records demonstrate the consultative approach used to rank the proposals received in response and also document the ongoing process of defining MOA’s space needs. Materials produced during these activities include proposals, correspondence, charts, correspondence, reports, notes, and tables. The series also includes minutes from several committees the activities of which relate to special planning. These include the minutes of the Cliff Erosion Committee and the minutes from 1990-1991 of the Visible Storage Committee.

This series documents the planning and implementation of several studies designed to assess the responses to MOA by visitors, members, and non-visitors. It includes records relating to a membership survey, focus group studies of visitors and non-visitors, surveys regarding specific exhibitions, studies of visitors’ responses to MOA’s use of digital media, and others. Records reflect the process of applying to conduct studies, of developing sets of questions, of implementing the studies and of using the information gathered to create reports. Materials include grant proposals, lists of questions, data sets, reports, reference materials, transcripts, correspondence, charts and graphs. The series also contains a reference file of previous studies completed at MOA.

This series reflects Krug’s involvement in developing and assessing various projects related to exhibitions and galleries. It includes records relating to Krug’s proposal for an audio tape project that would document the reflections of various people who had had significant involvement with the Museum; records created during the process of soliciting proposals for designing and building a prototype visible storage case; a report on virtual collections; drafts, reports, and correspondence created during the planning of Gallery 3; and records from the Exhibitions Committee. Materials include proposals, correspondence, minutes, reports, memorandums, and architectural drawings.

The fonds consists of records created by Ratner in the process of conceptualizing, developing and running public programming and extension services. Initially, the duties of the Extension Curator were coordinating the development of in-house exhibits, non-credit educational programming, extension activities and publicity. Programming included performances, workshops, lectures, non-credit courses, museum tours, identification clinics
and audio-visual presentations, often in conjunction with the Center for Continuing Education. Ratner organized local and international cultural excursions, including acting as a tour escort. Ratner was responsible for coordinating special events and lectures in conjunction with exhibits, and from 1980 was responsible for administering travelling exhibitions. Other extension activities included print exhibits in Vancouver office spaces, installations in off-campus locations such as the Vancouver Airport, and the Special Prison Extension Project.
Communications duties included production of the calendar of events and publicity circulars. Other duties included preparation of grant applications, managing staff, including student interns, budgeting, preparing reports, and assisting film and video production use of museum space and collections.
Public relations activities included establishing contacts with media representatives, promoting exhibits and other special events, producing news releases, distributing calendars of events and brochures, arranging staff interviews with media and soliciting publicity.
Communications duties included production of the calendar of events and publicity circulars. Other duties included preparation of grant applications, managing staff, including student interns, budgeting, preparing reports, and assisting film and video production use of museum space and collections.
Public relations activities included establishing contacts with media representatives, promoting exhibits and other special events, producing news releases, distributing calendars of events and brochures, arranging staff interviews with media and soliciting publicity.

The fonds has been organized into the following series:

1. Administrative and other records
2. Calendar of events
   3. Correspondence
   4. Excursions
   5. Exhibits
   6. Open-House
   7. Outreach
   8. Publicity
   9. Reporting
   10. Special events
   11. Strategic planning
   12. Weekly programming
   13. Youth programming

Series consists of reports, histories, memoranda, notes and other textual material.

Fonds consists of records related to the administrative functions of the society and includes meeting minutes, internal and external correspondence, membership lists, committee and sub-committee files, records about the society’s constitution and seal, and relevant financial information. There is also a file related to the 1981 benefit concert for the proposed Haida canoe wing.

File consists of reports of the museum's activities from 1947 onward. These reports were generally produced at the end of each fiscal year beginning in 1978. Most reports cover a single year, while some span multiple years. In some years, multiple reports were produced. The file does not contain reports for the fiscal years ending in 1992, 1996, 1997, 1998, 2000, 2001, 2002, 2004, 2005, 2006, 2008, 2013, 2014, 2017, or 2018.

The reports in this file give information on the museum's activities, attendance, administration, funding, renovations, security, volunteer associates, curatorial work, exhibitions, acquisitions and donations, interactions with the university, outreach, programs such as the Native Youth Project and the Prison Outreach Program, educational activities, marketing, VIP visitors, and special events, among other topics.

File consists of eight newsletters produced by the museum that highlight recent events, people associated with the museum, new initiatives, programs, exhibitions, gift shop updates, publications, recent acquisitions, courses at MOA, the results of a membership survey, behind-the-scenes information, and other news about the museum. Articles are written by curators, administrators, and other staff members. The newsletters were published three times a year, in January, May, and September.

File consists of magazines published by the museum for members, released about twice a year. The magazines cover collections, exhibitions, events, the Volunteer Associates, books published by MOA staff, various museum initiatives, interviews, behind-the-scenes information, essays by curators, news and updates, and general visitor information.

File consists of bulletins from Jennifer Webb to Museum Assistants and Volunteer Associates. Bulletins were released weekly. They were intended to provide information about interruptions, installations, and other events that would affect tours and instructions given to visitors. Bulletin are arranged (with some variation) into sections on people, exhibitions, galleries, publications, residencies, and "other."