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Fonds consists of records generated by the Collections Care, Management (CCMA) department at the Museum of Anthropology. These records include administrative records and planning material that document the work of the three units within CCMA: Collections, Conservation, and the Audrey & Harry Hawthorn Library and Archives. Record types include policies, loan documentation, acquisition documentation, object evaluations and photographs, conservation notes, teaching and special project files, exhibit planning material, correspondence, budget reports, and meeting minutes.

The fonds is divided into four sous-fonds, one for each of the three units within CCMA, as well as a sous-fonds for general CCMA administrative records:

1. Collections
2. Conservation
3. Audrey & Harry Hawthorn Library and Archives
4. CCMA Administration

Because of changes to the organization of MOA over the years, there are some overlaps in these functions, especially with older material. For example, there are likely some records relevant to conservation in the Collections sous-fonds and vice-versa.

Sous-fonds consists of records documenting the work of the Collections unit at the Museum of Anthropology (MOA). Material includes object acquisition and loan records, in-house and traveling exhibition planning documents, collection images, artist and object research, contracts, permission forms, correspondence, insurance documents and other administrative records. Records of this sous-fonds are arranged into the following series:

1. Administration and planning
2. Loans
3. Acquisitions
4. Insurance
5. Collections documentation
6. Replicas
7. Contracts and permission forms

Subseries consists of records related to conservation issues that Miriam Clavir created during her duties and activities as conservator. These include: correspondence, memoranda, photos, conservation reports (including priority reports), and notes related to her laboratory activities in the form of proposals and policy notes, suggested conservation supply stock for the MOA shop, as well as a student’s conservation course paper. Records relating to her conservation internship with the Public Archives of Canada (1982), and her collaborative participation with Virginia Salazar on the International Partnerships Among Museums (IPAM) report on museum conservation (1991-1992) are also included.

Series consists of records associated with the functions and responsibilities assigned to Miriam Clavir in her role as the conservator of the Museum of Anthropology, and/or are related to the Conservation Area, as well as to her teaching activities. Included are: correspondence, memoranda, reports (published and unpublished), evaluations, building (architectural) plans, photographs, slides, e-mails, facsimiles, computer disks, and audio cassettes.

The series is arranged in the following six subseries:

1. Administrative Records
2. Conservation Records
3. Exhibit Records
4. Teaching & Internship Records
5. Building Records
6. Conference Records

Sous-fonds consists of records documenting the work of the Conservation unit at the Museum of Anthropology (MOA). Material includes correspondence, evaluations, building plans, photographs, slides, reports, teaching material, and other administrative and planning records.

The Conservation sous-fonds is arranged into series based on the records creator/individual Conservators. Because the Conservation unit is minimally staffed, and staff have historically maintained Conservator positions at MOA for many years, the records related to Conservation function are usually connected to single creator. For the smaller portion of the Conservation records that cannot be attributed to a single Conservator, a “General” series has been created.

The Conservation sous-fonds is arranged into the following series:

1. General
2. Miriam Clavir

Additional series will likely be added as more Conservation records arrive in the archives.

Subseries consists of records related to the MOA facilities and services including Conservation Laboratory construction, expansion and renovations, from initial proposal through design and development, including a large amount of records relating to the development of visible storage. Records also relate to building maintenance operations, earthquake mitigation, museum environmental concerns, and building security. Subseries consists of correspondence and memoranda, reports, photographs, blueline prints and other architectural drawings, handwritten notes, photomicroscopic images and negatives, and published materials.

The subseries is arranged in the following two sub subseries:
A: General Building Records
B: Visible Storage

Documentation of conservation of the museum's massive carvings.

Sub subseries consists of records related to Clavir’s involvement with the visible storage area of the museum, predominantly from a conservation perspective. Most files relate to a new case in the Kwakwaka’wakw area, as it was the end result of a plan to upgrade the entire visible storage area.

Included are: copies of early articles and reports, grant and architect proposals, staff meeting minutes, photographs, and development & working files.

Subseries consists of records created, received, and/or used by Miriam Clavir in the course of her administrative duties, including her activities on the Collections Committee. Also included are records relating to repatriation activities, personal job descriptions, and a leave request. These records come in the form of correspondence, memoranda, annual reports, collection policy notes, (staff) retreat reports, budget reports, minutes of meetings, typewritten notes, a collection survey report, and a conservation photograph for the MOA website.

Subseries consists of records related to courses taught by Clavir at the Museum of Anthropology, her training of conservation interns which was primarily funded through the Museum Assistance Programme (MAP), and to Clavir’s participation in the Aboriginal Cultural Stewardship Program. The subseries includes: course outlines, teaching notes, correspondence, memoranda, reports, application forms, cost summaries, funding contracts, a published discussion paper, and a program module.

The subseries is arranged in the following three sub sub subseries:
a: General teaching records
b: Museum Assistance Programme (MAP)
c: Aboriginal Cultural Stewardship Program

Sub subseries consists of records related to courses taught by Clavir at the Museum of Anthropology such as those for the Centre for Continuing Education, guidelines and applications for internship funding through the Teaching Enhancement Fund, and syllabi (1991-2001) for ANTH 431, a course she taught from 1991-1992. Records include course outlines, teaching notes, memoranda, applications and conservation forms.

Sub subseries consists of records related to Clavir’s training of conservation interns at the Museum of Anthropology. Much of the funding for internships came from the Museum Assistance Programme (MAP) which was established by the former National Museums of Canada (currently supported by the Department of Canadian Heritage). The sub subseries also includes records related to a search for funding through MAP and provincial government sources for a new conservator position, the establishment of a laboratory conservator position (1993), as well as student reports on internships sponsored by both MAP and the Getty Conservation Institute.

Included are: correspondence, memoranda, reports, application forms, cost summaries, funding contracts, handwritten notes, and one published discussion paper to help develop policy for conservation assistance through the Museum Assistance Programme.

Subseries consists of records related to Miriam Clavir’s involvement (which was primarily consultative and/or advisory) with exhibits and exhibition planning. Some records focus on conservation issues, while others include exhibit proposals and planning records. The exhibits include: “The Third Eye,” “Fluff and Feathers,” the “Coat of Many Colours,” “Ancient Cloth…Ancient Code,” “Multiplicity,” “Bob Boyer: A Blanket Statement and the “Open House Conservation Exhibit.” Other records relate to a paper loan from MOA to the Vancouver Paper Fair.

Also included in this subseries are funding proposals relating to two further exhibits (one of which Clavir was proposed to curate), as well as general exhibit information relating to an assessment of the Museum’s exhibits in the form of visitor studies.

The records in this subseries include: correspondence, memoranda, computer printouts (drafts) of exhibit proposals, committee meeting notes (on exhibit and public programming), budget summaries, conservation notes, brochures, packing & crate lists, artifact lists, photocopies of images taken of display items, exhibit planning notes, display drawings, contact sheets (with images of display cases and artifacts), case labels, and visitor study reports.

Subseries consists of records related to a symposium, “Doing Yourself in? The Artist as Casualty,” held in 1982 which Clavir organized and chaired. Included are an unedited transcript of the 1982 Symposium, and six audio cassettes of papers presented there. Also includes a number of conservation conferences Clavir attended between 1984 and 1989, some at which she was a presenter. These later conference records were accessioned in one unlabelled folder, and were subdivided by the archivist in relation to each conference attended.

Subseries contains files related to Miriam Clavir's service to the Task Force on Museums and First Peoples. It contains correspondence between members and stakeholders, meeting minutes, drafts of reports, reports, and Mrs. Clavir's handwritten notes. A substantial portion of the subseries consists of submissions to the task force made by various stakeholders, which consists of reports and papers related to the relationship between First Nations and Canadian museums and institutions in general.