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Fonds consists of records generated by the Collections Care, Management (CCMA) department at the Museum of Anthropology. These records include administrative records and planning material that document the work of the three units within CCMA: Collections, Conservation, and the Audrey & Harry Hawthorn Library and Archives. Record types include policies, loan documentation, acquisition documentation, object evaluations and photographs, conservation notes, teaching and special project files, exhibit planning material, correspondence, budget reports, and meeting minutes.

The fonds is divided into four sous-fonds, one for each of the three units within CCMA, as well as a sous-fonds for general CCMA administrative records:

1. Collections
2. Conservation
3. Audrey & Harry Hawthorn Library and Archives
4. CCMA Administration

Because of changes to the organization of MOA over the years, there are some overlaps in these functions, especially with older material. For example, there are likely some records relevant to conservation in the Collections sous-fonds and vice-versa.

Series consists of Conservation records that cannot be attributed to a specific member of the Conservation staff. There are currently only two files in this series. As of 2017, the majority of Conservation records in the archives came from Conservator Miriam Clavir. These records can be found in the Miram Clavir series of the Conservation sous-fonds.

Subseries consists of records created, received, and/or used by Miriam Clavir in the course of her administrative duties, including her activities on the Collections Committee. Also included are records relating to repatriation activities, personal job descriptions, and a leave request. These records come in the form of correspondence, memoranda, annual reports, collection policy notes, (staff) retreat reports, budget reports, minutes of meetings, typewritten notes, a collection survey report, and a conservation photograph for the MOA website.

Subseries consists of records related to Miriam Clavir’s involvement (which was primarily consultative and/or advisory) with exhibits and exhibition planning. Some records focus on conservation issues, while others include exhibit proposals and planning records. The exhibits include: “The Third Eye,” “Fluff and Feathers,” the “Coat of Many Colours,” “Ancient Cloth…Ancient Code,” “Multiplicity,” “Bob Boyer: A Blanket Statement and the “Open House Conservation Exhibit.” Other records relate to a paper loan from MOA to the Vancouver Paper Fair.

Also included in this subseries are funding proposals relating to two further exhibits (one of which Clavir was proposed to curate), as well as general exhibit information relating to an assessment of the Museum’s exhibits in the form of visitor studies.

The records in this subseries include: correspondence, memoranda, computer printouts (drafts) of exhibit proposals, committee meeting notes (on exhibit and public programming), budget summaries, conservation notes, brochures, packing & crate lists, artifact lists, photocopies of images taken of display items, exhibit planning notes, display drawings, contact sheets (with images of display cases and artifacts), case labels, and visitor study reports.