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Archival description
Audrey Patricia Mackay Shane
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Audrey Shane fonds

  • 99
  • Fonds
  • 1973 - 1992, predominant 1975 - 1987

Fonds consists of records created by Audrey Shane as Archivist/Librarian and later Curator of Documentation of the Museum of Anthropology. The records consist of mainly textual and graphic material. The records include correspondence, internal memoranda, minutes of committee meetings, reports, student papers, handwritten notations, draft copies of articles and papers, book reviews, grant applications, drafts of text labels, photographs, negatives, contact sheets, slides and other textual and graphic material related to Shane’s functions and activities at the Museum.

The fonds has been organized into the following series:

  1. Exhibition files 1977-1987
  2. Collections files 1976-1992
  3. Project files 1979-1986
  4. Database files 1973-1987
  5. Museum history files 1974-1989
  6. Papers/teaching/lecture files 1975-1987
  7. General administration files 1975-1987
  8. External committees files 1978-1987
  9. Conference files 1977-1986

Audrey Patricia Mackay Shane

Collections files

Series consists of correspondence and memoranda, contracts, budgets, minutes from Collections Committee meetings, schedules, photographs, negatives and other textual records related to the organization and maintenance of the Museum’s collections. Includes files relating to acquisitions, cataloguing, policies, storage, interns, museum assistants and field collection.

Audrey Patricia Mackay Shane

Conference files

Series consists of correspondence and memoranda, reports, itineraries, agendas and other textual material related to conferences attended by Shane where she gave public presentations.

Audrey Patricia Mackay Shane

Database files

Series consists of correspondence and memoranda, lists, handwritten notations, evaluations, surveys, minutes, sample documentation cards, progress reports, location files, budgets and other textual material. Most records are related to the Museum’s participation in the National Inventory Programme (NIP), a computerized information system geared towards gathering and storing museum data as well as describing key items and collections within museums to enable retrieval of this information. The Canadian Heritage Information Network (CHIN) succeeded the NIP in 1984.

Audrey Patricia Mackay Shane

Exhibition files

Series consists of correspondence and memoranda, reports, handwritten notations, draft copies, cue cards, comment book, photographs, negatives, contact sheets, slides, application grants specific to exhibitions and other textual and graphic records related to the preparation of exhibitions within the Museum.

Audrey Patricia Mackay Shane

External committees files

Series consists of correspondence and memoranda, announcements, handwritten notations, guides and publications related to Shane’s participation in various committees such as the British Columbia Museums Association’s Ownership Committee and the Canadian Cultural Property Export Review Board’s Signing Expert Examiner in Ethnography. Also included are records relating to Shane’s role as the Canadian representative of the Association of College and University Museums and Galleries.

Audrey Patricia Mackay Shane

General administration files

Series consists of correspondence, memoranda, grant applications, forms, guides, budget discussions, minutes from Curators’ meetings, notes from staff retreats relating to policies and procedures, job descriptions and institutional goals and other textual material relating to the daily administrative needs of the Museum. Included are a certificate of recognition, correspondence with the Cultural Property Import and Export Board, guides to cataloguing and classification systems and correspondence with UBC’s computing centre as well as the Department of Anthropology regarding the Museum’s computer needs.

Audrey Patricia Mackay Shane

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