Subseries primarily consists of material which relates to the policies and procedures of the museum. Also included in the subseries is a selection of correspondence on the subject of donations to the museum, as well as purchases made by the museum. The subseries consists of memos, annotated policy documents, drafts of procedure documents, schedules, blank item cataloguing cards sample forms, correspondence and notes.
Subseries consists of material primarily relating to various committees which Audrey Hawthorn was a part of during her tenure at the museum. Records include those of the Committee on Museum (1942-1949), the Museum Programme Committee (1969-1976) the senate committee, and the Users Committee/Planning Coordinating Committee (1973). These committees dealt largely with issues surrounding the collection, budget and human resources. The subseries also contains notebooks used by Audrey Hawthorn from 1949-1971, which focus on a wide range of subjects including artifact drawings. The subseries consists of notes, minutes, financial statements, correspondence, budgets, memoranda, ephemera, spiral bound notebooks, and reports.
Subseries consists of records created in the process of examining and evaluating the museum. Records include a variety of reports and committee correspondence, minutes and memos.
Subseries consists of 14 files relating to the museum’s budget and to budgets for the department of anthropology. The records within the subseries consist of correspondence, budgets, ledger sheets, memoranda, receipts, notes, requisition books, expense ledgers, receipts, account statements, and statements of purchases.
Subseries consists of records created as a result of keeping financial account of the museum’s activities. Among these records are expense ledgers, receipts, account statements, and statements of purchases. Files with more extensive descriptions contain material which may relate to the purchase of items in the collection.
Subseries consists of files relating to various sources of funding for MOA, including files on grants, donations and foundations. These files pertain to both the acquisition and use of this funding. Records in this subseries take the form of correspondence, notes, photocopies of news paper clippings, statements of purchase, journal vouchers, ledger print outs, timesheets, payroll statements, application forms and memoranda.
Subseries consists of files on specific employees, on positions and on the day to day life of museum staff members. A staff member is generally considered a paid employee versus a volunteer who works without pay. The records in this subseries consist of curriculum vitas, memoranda, notes, correspondence, newspaper and magazine clippings, ephemera, time sheets, receipts, account statements, position postings, and appointment notices.
Subseries consists of a single file, “In-Service Education for Museum Associates” which relates both to the development of a policy for the broader education of museum associates in the fields of anthropology and archaeology, as well as documents which pertain to the public interaction training for volunteers. Records within this subseries include programs, memoranda and policy documents. Also included in this subseries is an audio cassette entitled “Audrey Hawthorn talks to Associates— History of MOA” 72.
Subseries consists of material relating to miscellaneous subjects related to the physical environs of the museum, including a photograph of the UBC campus, various work orders, permits as well a records relating to security and preservation of the totems at Totem park. The records in this subseries consist of a photograph, work order forms, correspondence, and memoranda.
Subseries consists of material relating to the upkeep of the buildings used by the museum. Records in this subseries consist of correspondence, memoranda, plans and financial documents.
Subseries consists primarily of material relating to the construction of a new museum building in the mid-1970s. There are also records regarding earlier proposals for new museum facilities which never materialized. There is material relating to the design and installation of the ‘Ksan doors and the Koerner Gallery. Record forms include correspondence, design plans (housed in the map cabinet), design team meeting minutes, budget notes and contracts.
Subseries consists of three files: “Correspondence re: proposed exchange of items with the Delacarte Gallery,” “Considerations for carvings done in new museum” and “Norman MacKenzie on the history of the MOA: donations, donors, purchases.” These files titles are largely descriptive of the subject matter of the records in the subseries. The records in this subseries take the form of correspondence, notes and negatives.
Acquisitions and documentation
Subseries consists of a wide variety of records relating to the acquisition and documentation of collections. Material includes, but is not limited to: the notebooks of R.A. Brooks, Totem Pole subject files, H.R. MacMillan correspondence, H.R. MacMillan Museum Purchase Fund, gifts received by the museum, collections lists, collections receipts, collections summaries, L. and T. Koerner Museum Purchase Fund, W.C. Koerner donations and his Museum Purchase Fund, correspondence with Florence Fyfe-Smith, artist biographical files, possible acquisitions and files on objects A50000 ADCD – A50045. Photographs are also included in the series.
Subseries consists of material that documents cultures rather than specific objects which may be found in the museum’s collection. The records in this subseries primarily take the form of published material, but general reference material is also included. This subseries at one point also included Audrey Hawthorn’s reference photograph collection of ca. 4000 items: 35mm slides, various black and white prints and negatives. These items however have since been amalgamated with the MOA General Photograph Collection.
Preservation/conservation and storage
Subseries consists of material relating to the treatment and housing of objects in the museum’s collections. Files include records from the BC Totem Pole Preservation Committee (1953-1965) and material reflecting the planning and execution of visible storage. Files also include records documenting the fumigation of wooden objects in the collection and general care of totem poles. The records in this subseries consist of formal recommendations, correspondence, committee notes, receipts, proposals, reports, lists of expenditures, notes, newspaper clippings, photocopies student papers, memoranda, reports, plans, purchase orders, invoices and ephemera.
Subseries consists of material surrounding the responsibility of insuring a museum collection. There are five files which contain information on the insurance value of items. The records in this subseries are composed of notes, correspondence, receipts and miscellaneous financial documents.
Subseries consists of records involved in the action of borrowing objects for purposes other than exhibition from other people or organizations. The records in this subseries take the form of notes, agreement forms, correspondence and receipts.
This subseries consists of two files reflecting the transfer of material from the museum to other locations in UBC. The records in this series are composed of correspondence.
This subseries consists of records created and received during the process of loaning the museum’s materials out to other people or organizations. This subseries includes both loans that were successfully made and those which were only proposed. Form of records includes correspondence, borrower’s agreements, notes, memoranda, invoices, and ephemera.
Loan requests, correspondence and planning
Subseries consists of materials which predominantly document correspondence between Audrey Hawthorn and various individuals regarding the loan of the materials or services to the museum. This material reflects the more formal stage of interaction such as letters initiating contact with relevant parties and expressions of gratitude rather than practical information regarding the transfer of objects. The subseries also contains some information related to planning for exhibitions. The records in this subseries take the form of correspondence, memoranda, notes, sketches, and 14 photocopies of maps which have been annotated.