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Subseries consists of material that documents cultures rather than specific objects which may be found in the museum’s collection. The records in this subseries primarily take the form of published material, but general reference material is also included. This subseries at one point also included Audrey Hawthorn’s reference photograph collection of ca. 4000 items: 35mm slides, various black and white prints and negatives. These items however have since been amalgamated with the MOA General Photograph Collection.

Subseries consists of material primarily relating to various committees which Audrey Hawthorn was a part of during her tenure at the museum. Records include those of the Committee on Museum (1942-1949), the Museum Programme Committee (1969-1976) the senate committee, and the Users Committee/Planning Coordinating Committee (1973). These committees dealt largely with issues surrounding the collection, budget and human resources. The subseries also contains notebooks used by Audrey Hawthorn from 1949-1971, which focus on a wide range of subjects including artifact drawings. The subseries consists of notes, minutes, financial statements, correspondence, budgets, memoranda, ephemera, spiral bound notebooks, and reports.

Subseries consists of records created as a result of keeping financial account of the museum’s activities. Among these records are expense ledgers, receipts, account statements, and statements of purchases. Files with more extensive descriptions contain material which may relate to the purchase of items in the collection.

Subseries consists of records created in the process of examining and evaluating the museum. Records include a variety of reports and committee correspondence, minutes and memos.

Subseries consists primarily of correspondence with other museums, galleries and associations. The material in this subseries pertains to a multiplicity of functions. Records in this subseries take the form of correspondence, ephemera, account statements, questionnaires, minutes, memoranda and newspaper clippings.

Subseries consists primarily of material relating to the construction of a new museum building in the mid-1970s. There are also records regarding earlier proposals for new museum facilities which never materialized. There is material relating to the design and installation of the ‘Ksan doors and the Koerner Gallery. Record forms include correspondence, design plans (housed in the map cabinet), design team meeting minutes, budget notes and contracts.

Subseries consists of material relating to miscellaneous subjects related to the physical environs of the museum, including a photograph of the UBC campus, various work orders, permits as well a records relating to security and preservation of the totems at Totem park. The records in this subseries consist of a photograph, work order forms, correspondence, and memoranda.

Subseries consists of 14 files relating to the museum’s budget and to budgets for the department of anthropology. The records within the subseries consist of correspondence, budgets, ledger sheets, memoranda, receipts, notes, requisition books, expense ledgers, receipts, account statements, and statements of purchases.

Subseries consists correspondence and communication between Hawthorn and individuals who were not representatives of another museum. There are several General Correspondence files, divided by year, and these consist primarily of people requesting that Audrey Hawthorn identify and price various objects, to recommend where to purchase NWC material, to speak at functions, and of requests for bibliographies. This subseries differs from subseries 10-B in that although the files may contain inquiries and requests, they often contain other types of correspondence as well. Record forms include correspondence, press releases, and ephemera.

Subseries consists of a wide variety of records relating to the acquisition and documentation of collections. Material includes, but is not limited to: the notebooks of R.A. Brooks, Totem Pole subject files, H.R. MacMillan correspondence, H.R. MacMillan Museum Purchase Fund, gifts received by the museum, collections lists, collections receipts, collections summaries, L. and T. Koerner Museum Purchase Fund, W.C. Koerner donations and his Museum Purchase Fund, correspondence with Florence Fyfe-Smith, artist biographical files, possible acquisitions and files on objects A50000 ADCD – A50045. Photographs are also included in the series.

Subseries consists of material surrounding the responsibility of insuring a museum collection. There are five files which contain information on the insurance value of items. The records in this subseries are composed of notes, correspondence, receipts and miscellaneous financial documents.

Subseries consists of material produced by museum staff, among them Wilson Duff, Harry and Audrey Hawthorn, Marjorie Halpin, and Gloria Cranmer Webster. There is extensive material on Audrey Hawthorn’s Art of the Kwakiutl Indians. Included in this subseries are ca. 2000 photographs which were collected for possible use in this book. Photographs are numbered A38-A17206 with many numbers missing throughout. The majority of photographs are of wooden masks, but they are also of bowls, bentwood boxes, paddles, rattles, totem poles, talking sticks, headdresses and frontlets, wooden figures and miniatures, whistles, spoons, silver bracelets, argillite carvings, button blankets, chilkat blankets, cedar head and neck rings, woodworking tools, stone tools, and fish hooks. Other record forms included in this subseries include correspondence, notes and published materials.

Subseries consists of material pertaining to the museum’s interactions with the media during Hawthorn’s tenure. Records in this subseries consist of newspaper articles, museum, press releases, ephemera and memoranda.

Subseries consists of files on specific employees, on positions and on the day to day life of museum staff members. A staff member is generally considered a paid employee versus a volunteer who works without pay. The records in this subseries consist of curriculum vitas, memoranda, notes, correspondence, newspaper and magazine clippings, ephemera, time sheets, receipts, account statements, position postings, and appointment notices.

Subseries consists of a single file, “In-Service Education for Museum Associates” which relates both to the development of a policy for the broader education of museum associates in the fields of anthropology and archaeology, as well as documents which pertain to the public interaction training for volunteers. Records within this subseries include programs, memoranda and policy documents. Also included in this subseries is an audio cassette entitled “Audrey Hawthorn talks to Associates— History of MOA” 72.

This subseries consists of records created and received during the process of loaning the museum’s materials out to other people or organizations. This subseries includes both loans that were successfully made and those which were only proposed. Form of records includes correspondence, borrower’s agreements, notes, memoranda, invoices, and ephemera.

Subseries consists of files relating to nine special events: the Indian Costume Show (1950), Open House Day (1955), the opening of Totem Park, the Henry Speck (Ozistalis) show (1964), a talk given on aboriginal medicine (1966), Bill Holm’s Indian Dance Group (1967), the opening ceremony for the new museum (1974-1979), the Raven Celebration (1980), the ‘Ksan Poleraising (1980-1981), and the dedication of the museum doors (1976). The records in this subseries consist of correspondence, newspaper clippings, memoranda, photographic negatives, ephemera, plans, budgets, financial statements, receipts, a copy of the June 9, 1976 edition of UBC Reports, and a copy of Canadian Art Review VI/I/1979.

Subseries consists of material relating to the upkeep of the buildings used by the museum. Records in this subseries consist of correspondence, memoranda, plans and financial documents.

Subseries consists of photograph requests and other public inquiries about totem poles, baskets, coins, masks, stones, shell and ivory statues, pottery, and other items held or services provided by the museum. These inquiries are in the form of letters to the museum or telephone calls, the latter which are recorded on a museum form.

Subseries consists of files providing documentation on loans received by the museum for exhibition purposes. Material includes borrower’s agreements, correspondence, ephemera, receipts for loans in, and lists of loans in (1956-1958).