Fonds 119 - Director's fonds

Title and statement of responsibility area

Title proper

Director's fonds

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  • Source of title proper: Title based on provenance of fonds.

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Physical description area

Physical description

ca. 10.4 m of textual records and other material

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Archival description area

Name of creator

(1947 -)

Biographical history

The Director of the Museum of Anthropology (MOA) is directly responsible for the general administration of the museum. Responsibilities carried out by the director include, but are not limited to: directing the development of museum policy, ensuring that the museum’s mandate is met and carried out, overseeing budgets and funding, maintaining correspondence with potential donors and managing staff. The Director also administers facilities and building maintenance and is responsible for overseeing exhibits and special programming hosted by the museum. As a part of the University of British Columbia (UBC), the director reports to the Dean of Arts.

MOA opened in 1947 and Dr. Harry Hawthorn, a professor of Anthropology, was appointed the first director in that year. He remained in this position until his retirement in 1974, when Michael Ames became the second director. Ames was director until he retired in 1997, when Ruth Phillips became director. She left the position in 2002, at which point Ames returned to MOA as Acting Director until Anthony Shelton was appointed as director in 2004.

Custodial history

Scope and content

Fonds consists of records created by the Director of the Museum of Anthropology. The records consist of mainly textual material and a small amount of graphic material and architectural drawings. The records include correspondence, memoranda, minutes of staff, committee, and association meetings, reports, handwritten notations, draft copies, published and unpublished articles and papers, applications and forms, financial reports and statements, pamphlets, brochures, day-timers ,contracts, agreements, newspaper clippings, blueline prints, programmes, invitations, staff lists, volunteer lists, donor lists, member lists, photographs, curriculum vitae, job descriptions, collections lists, architectural plans, advertisements, cards, receipts, slides, contact sheets, and other textual and graphic material related to the activities and functions of Director.

The fonds has been organized into the following series:

  1. General Administration Files, 1970-ca. 2013
  2. Finances Files, 1971-2005
  3. Human Resources Files, 1972-2013
  4. Facilities and Services Files, 1972-2013
  5. Collections Files, 1953-2004
  6. Exhibitions Files, 1971-2017
  7. Public Programmes and Events Files, 1974-2013
  8. School Programmes Files, 1978-1996
  9. Teaching/Training and Research Files, 1971-2008
  10. External Relations Files, 1966-2012

Notes area

Physical condition

Textual records include newspaper clippings, correspondence on very acidic typewriter paper, copies of typewritten correspondence on thin tissue paper, as well as facsimiles on thermal paper. In addition, there are some photographs mounted on black construction paper and some photographs adhered to each other with scotch tape, which has become gluey.

Immediate source of acquisition

The records in this fonds were transferred to the archives from Michael Ames and the ANSO building between September 1996 and September 2000, from the office of Ruth Phillips from 2002-2004 and from the office of Anthony Shelton after 2004.


Due to a lack of original order, the records have been arranged by the archivist according to the Museum of Anthropology Filing Plan. Some series may contain file numbers ending with a lower case alphabet. These files were added to the series upon subsequent accruals.

Language of material

Script of material

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Availability of other formats

Restrictions on access

All records in this fonds are subject to the Freedom of Information and Protection of Privacy Act.

Terms governing use, reproduction, and publication

The Museum of Anthropology holds copyright for records produced by the Director. The museum does not hold copyright for unpublished articles, student papers, and papers of other individuals.

Finding aids

See attached pdf document for finding aid with series descriptions and file list

Generated finding aid

Associated materials

Other records related to the Director’s functions and activities may be found in the museum’s Administration records when they are arranged and described. Other records related to Museum of Anthropology directors may be found in the Audrey Hawthorn (MOA Curator) fonds and the Harry B. Hawthorn fonds.


Further accruals will occur when the present director gives his records to the archives.

General note

This fonds contains some records that were created by individuals other than the director. Some files contain records created by Acting Directors filling in for the director while s/he was away on leave. For instance, some files contain records created by Marjorie Halpin as Acting Director in 1983, and some files contain records created by Michael Kew as Acting Director in 1991-1992. The fonds also contains a few files that were created by Jennifer Webb as Assistant to the Director in the mid-1990s. The contents of the director’s CV file are located in the Michael Ames case file (the file was originally part of the AC#2006-11 accession).

Physical description

Includes ca. 10 m of textual records, 120 photographs : b&w and col., 22 negatives, 22 blueline prints, 2 architectural plans: col., 1293 slides : col., contact sheets: b&w, 4 audio tapes, 1 DVD, 2 CDs

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Dates of creation, revision and deletion

Created December 9, 2015
Updated April 2016
Updated June 2018 (accrual 2016-6, 2016-7 and 2016-8 added)
Updated November 2018 (accrual 2018-18 added)
Updated January 2019 (accrual 2019-1 added)
Updated January 2020 (accrual 2019-10 added)

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physical storage

  • Box: Oversized 28
  • Map cabinet: Map Cabinet drawer 15