Fonds 123 - President's Planning and Coordinating Committee fonds

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President's Planning and Coordinating Committee fonds

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  • Textual record

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  • Source of title proper: Title based on provenance of the fonds

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17 cm of textual records

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([1971 - 1976])

Administrative history

The purpose of this committee, as with all other UBC Planning Coordinating Committees, was to consider all of the interests involved in the development of the new building for the Museum of Anthropology. The Committee was formed to ensure that balanced recommendations, taking into account the overall interests of the University, could be made to the President. Committee members participated in defining terms of construction, operation, and maintenance of the museum, including choosing the architect, deciding location, and securing funds for the continuing operation of the building.

The development and construction of the museum was, in part, made possible by a federal grant, Canada’s 1971 Centennial Gift to the people of British Columbia. The University’s Senate Committee on Academic Building Needs recognized the need for a new museum, linked to the department of Anthropology and Sociology. In 1971 the President’s Planning and Coordinating Committee was formed by then University President Walter Gage to assist in the planning and construction of the Museum of Man building (now known as the Museum of Anthropology, changed in March 1973), and the new facility in the Department of Anthropology and Sociology.

Dean of Arts, Douglas T. Kenny, chaired this committee. Other members included Dr. Michael Ames, Mrs. Audrey Hawthorn, and Dr. Harry Hawthorn, among others (Wilson Duff, Marjorie Halpin, Ingeborg Ruus, Audrey Shane, Gloria Webster.)

Custodial history

These records were held at various locations in the museum until they were transferred to the archives in 1991. The office of the Dean of Arts at UBC forwarded three binders of records made and received by Kenny in his role as the Chair of the President’s Planning and Coordinating Committee to then Director of MOA Michael Ames in August of 1991. A note addressed to Ames was attached to the binders, indicating that the Dean’s office had found the binders while clearing out their files. The same note instructed Ames to discard the binders if they were of no use to the Museum. Ames deposited the binders in the Museum archives.

Scope and content

The fonds consists of minutes, correspondence, contracts, and reports relating to the Planning of the Museum of Man (later Museum of Anthropology). The fonds includes information pertaining to the planning for the new museum, building needs, museum function, and the Functional Program which outlines the results of decisions the committee made.

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Architectural drawings and technical specifications for the museum building and landscaping are located in the Facilities and Operations fonds (note: as of June 2016, a completed finding aid for the Facilities and Operations fonds is not yet available. Consult archivist for details).

Additional records related to the the planning of the museum building can be found in the University Archives of UBC.


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Created May 2016 by Katie Ferrante

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physical storage

  • Box: President's Planning and Coordinating Committee fonds 1
  • Box: President's Planning and Coordinating Committee fonds 2